Effective Meeting Management

  • Duration: 2 Days
  • Students: Max 10
  • Skill Level: Beginner To Advance
  • Language: English/Arabic

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Effective Communication Skills

Course Overview

The Effective Meeting Management course teaches individuals how to plan, prepare, and conduct productive and efficient meetings. It covers topics such as setting clear agendas, inviting the right participants, managing time effectively, facilitating discussions, making decisions, and following up on action items. The course also teaches participants how to handle difficult attendees, manage virtual meetings, and use technology to enhance the meeting experience. Whether you're leading internal meetings, facilitating team discussions, or negotiating with clients and stakeholders, this course will equip you with the skills you need to manage effective and efficient meetings.

Effective Meeting Management Course Outline

    1.   Introduction to Effective Meeting Management

  • Definition of a meeting
  • Purpose of meetings
  • Types of meetings
  • Common problems in meetings
  • 2.   Preparing for a Meeting

  • Setting objectives and agenda
  • Inviting attendees
  • Choosing a location
  • Preparing meeting materials
  • 3.   Conducting a Meeting

  • Starting and ending a meeting
  • Time management during the meeting
  • Managing participants and communication
  • Facilitating decision-making
  • 4.   Handling Difficult Situations in Meetings

  • Dealing with conflicts
  • Managing interruptions and distractions
  • Handling difficult participants
  • 5.   Follow-up after the Meeting

  • Summarizing meeting outcomes and decisions
  • Sharing meeting minutes and action items
  • Following up on action items
  • Evaluating the meeting
  • 6.   Technology and Virtual Meetings

  • Benefits and drawbacks of virtual meetings
  • Tips for conducting effective virtual meetings
  • Tools and technology for virtual meetings
  • 7.   Best Practices for Effective Meeting Management

  • Ethical Leadership & its Importance
  • Strategies for continuous improvement
  • Identifying personal action items and next steps